Where the storage number lives in each system.

If you're the admin, go to admin.google.com → Menu → Storage: total storage used for the whole company is at the top, with a breakdown by user. Any employee can see their own at drive.google.com → Storage in the left sidebar.

No access? Employees × years on Workspace × ~15-30 GB per person.

admin.microsoft.com → Reports → Usage, then pick OneDrive, SharePoint, or Exchange (mailbox), each shows a storage chart; newer tenants also have a combined Reports → Storage page.

No access? Employees × (~5-15 GB mailbox + ~10-30 GB OneDrive each).

SharePoint admin center → Sites → Active sites, total storage used vs. available is shown in the upper-right, per-site numbers in the “Storage used” column.

No access? Add up the top 20 sites' storage column.

Team admin: dropbox.com → Admin console → Dashboard, the Storage section shows the team total. Individuals: avatar → Settings → Plan shows the storage bar.

No access? Active users × ~10-50 GB.

Admin Console → Insights, the Storage tile shows total org storage used. Individuals: Account Settings → Account → Storage.

No access? Active users × ~10-50 GB.

In File Explorer open the shared drive (e.g. S:\), select all top-level folders, right-click → Properties, “Size” totals up as it scans. On a Synology NAS: Storage Manager → Storage shows used/total per volume; QNAP: Storage & Snapshots → Overview.

No access? Whoever set it up knows, “a 4 TB server, about three-quarters full” is a perfect answer.

Gmail is included in the Google Workspace admin storage number. Outlook desktop: right-click your mailbox name → Folder Properties → Folder Size (use the Server Data tab); web Outlook: Settings → General → Storage. Old .pst archive files: search the PC for *.pst, right-click → Properties.

No access? Mailboxes × years × ~2 GB per mailbox-year.

Click your workspace name → Tools & settings → Analytics, the overview shows “File storage used” and total messages (admins only).

No access? ~1 GB per active user per year including shared files.

Teams has no storage meter of its own, its files live in SharePoint and OneDrive, so the Microsoft 365 usage reports already include everything.

No access? Already counted in your Microsoft 365 number, don't double-count.

zoom.us (admin) → Account Management → Recording and Transcript Management, storage used vs. available is at the top.

No access? Recorded meeting hours × ~0.3-1 GB per hour.

There's no GB meter, the number that matters is envelopes (signed documents). Admin: Reports → Envelope report shows total envelopes sent for any date range.

No access? Signed documents × ~1-3 MB each.

Already scanned: right-click the folder → Properties. Still on paper: count the boxes and cabinet drawers.

No access? A banker's box ≈ 2,500 pages ≈ 250 MB scanned; a filing-cabinet drawer ≈ 3,000-4,000 pages.

QuickBooks Desktop: press F2 with the company file open, the Product Information window shows exact file size and total transactions. QuickBooks Online has no meter: run Reports → Transaction List by Date with the period set to “All Dates” and export to Excel, the row count is your answer.

No access? Transactions per month × years on QuickBooks, “since 2011, ~400 a month” is a complete answer.

Setup → Company → View Billing Information, the components list shows File Cabinet size and data storage used vs. purchased.

No access? Years live × monthly order volume; the standard storage tier tops out at 100 GB.

No storage meter. Run Accounting → Reports → Account Transactions with a date range from your start date to today and export, the row count is the number.

No access? Invoices per month × months on Xero.

Sage 50: Help menu → Support Utilities → File Statistics, record counts and size per data file with a grand total. Sage Intacct (cloud): no public meter, tell us years live and monthly transaction volume.

No access? The size of the company data folder on disk.

Reports in the left nav → open a Payables/Payments report, set the date range to your full account history, and export, the row count is your total payments.

No access? Bills paid per month × months on Bill.com.

Expenses → Transactions (admin view shows everything, no date limit) → export CSV and count rows.

No access? Cards issued × ~30 transactions per card per month × months active.

Open the Expenses page, clear all filters and widen the date range to everything, the list total is your count.

No access? People submitting × expense reports per person per month × months.

No meter. Reports → Invoice Details with the date range set across all years, the summary shows totals and the row count is your invoice count.

No access? Invoices per month × months on FreshBooks.

Business settings → Data Export emails you a CSV of every transaction, invoice, and customer, count the rows.

No access? Bank transactions per month × months connected.

Toast Web → Reports → Sales → Sales summary, set a custom date range back to opening day, shows total checks and payments.

No access? Checks per day × days open on Toast.

Square Dashboard → Reports → Sales summary with the date range set from your first year, shows total transaction count; the Transactions page exports everything to CSV.

No access? Payments per day × days active.

Clover Web Dashboard → Reporting → Sales Overview, set a custom range covering your full history, then Export.

No access? Orders per day × days on Clover.

Reports → Totals with the date range set to all history, the totals row includes Count of Sales.

No access? Sales per day × days live.

The number next to Orders is only open orders, instead open Orders and clear all filters; the header shows your all-time total.

No access? Orders per month from Analytics × months since first sale.

Reports → create a report from the Invoices template with the date range set to all time, the footer shows the total; customer records also show lifetime invoices.

No access? Jobs per day × technicians × years; mention if photos are attached to jobs.

Insights → Reports → Invoice Report (row count shown at top, date range adjustable); the Jobs list shows counts by status across everything.

No access? Jobs per week × weeks on Jobber.

Reporting → Dashboard reports show job counts for any range, click the total to drill into all jobs and export; the Jobs List shows every job ever created.

No access? Jobs per day × days active.

Procore storage is unlimited, so there's no meter to check, instead note your number of projects and look at the Documents tool for files per project.

No access? Completed projects × ~10 GB each (Procore projects are photo- and drawing-heavy).

Reports Home → Payroll → Payroll Summary, with From/To spanning your full history, the number of payroll runs ≈ pay periods.

No access? Employees × pay periods per year × years on ADP.

Pay section → View pay history (top right) lists every payroll and contractor payment ever processed.

No access? Headcount × pay frequency × years on Gusto.

Dashboard → Analytics & Reports → View All Reports → Payroll Journal, one journal per processed run; count or export them.

No access? Headcount × pay periods per year × years.

Payroll app → Pay runs lists all historical runs; the Reports builder exports full payroll history.

No access? Headcount × pay frequency × years.

Reports → Headcount report shows employee counts over time; company and employee documents live under Files.

No access? Total employees ever × ~20 documents each.

Setup → type “Storage Usage” in Quick Find → Storage Usage, exact data and file storage used vs. allowance, with record counts per object.

No access? Rarely needed, the meter always exists.

Settings → Data Management → Objects shows records used vs. limits; quick version: the Contacts page header shows your total contact count.

No access? Contact count is the dominant number, use it.

Admin Center → Account → Usage → Storage, data storage and file storage used vs. limits.

No access? Tickets per month × months × ~50 KB per ticket thread.

No storage meter, run Analytics → Helpdesk Ticket Volume with the date filter covering your full history for total tickets created.

No access? Tickets per month × months live.

Setup → Data Administration → Storage, Data Storage and File Storage tabs show used vs. allocated, by module.

No access? Not needed, the meter is always there.

Avatar → Administration → Usage stats → Storage tab shows storage used by file type, plus board counts (admin only).

No access? Boards × years of use; note if items carry lots of attachments.

No account-level meter, on each board press Q or check list headers for card counts.

No access? Boards × ~100 cards each; attachment-heavy boards ≈ 1-5 GB over their life.

Settings → Subscription → Usage shows conversation volume; for history, Reports → Conversations with the date range maxed out.

No access? Conversations per month × months live.

Whoever maintains it (even a long-gone contractor) can answer “how big is the database?” in one email, or the size of the latest backup file is the honest proxy.

No access? What it tracks + since when + records per month: “our job tracker, since 2008, ~600 jobs a month” is a great answer.

SAP: your Basis admin runs transaction DB02 → Space → History for total database size. Microsoft Dynamics: Power Platform admin center → Capacity shows GB per environment. Epicor and others: ask IT for the SQL Server database size, a routine one-line request.

No access? SMB ERP databases typically run 50-500 GB; the backup file size is the honest proxy.

Ask the MES admin or vendor for the database/historian size; time-series historians (PI, Wonderware) show archive size in their admin tool.

No access? ~1-10 GB per production line per year; sensor historians can be 10-100× that.

On a file share, right-click the folder → Properties for total size and file count. Google Drive won't show folder sizes in the browser, use the Drive for desktop app and check the synced folder's Properties instead.

No access? Workbook count + what they track + since when.

Search the PC or server for *.accdb / *.mdb (Access) or *.fmp12 (FileMaker), right-click → Properties, the file size is exact. Note Access files max out at 2 GB each, so look for multiple split files; FileMaker Server may store attachments in a separate RC_Data_FMS folder, include it.

No access? File sizes are exact; if you only know record counts, ~1-5 KB per row.

Fishbowl and similar desktop tools keep a database on the server machine, the size of a backup file is the easiest number; cloud tools: SKU count × years.

No access? Inventory databases are small, typically 1-20 GB even when busy.

Two numbers, either works: total unique patient count (ask your Epic analyst for a Reporting Workbench/SlicerDicer query, or in athenahealth run a Report Builder demographic report with no filters) and years on the system. For exact size, email vendor support: “What is our total database size including documents and images?”

No access? ~50-100 MB per patient chart including scans.

Ask the vendor account rep for database size, or if self-hosted, IT can read it off SQL Server in one click.

No access? Patients × ~1-2 MB (scheduling and billing rows are small).

Vendor-hosted with no storage page, email vendor support for total prescription transaction count and retention.

No access? Annual Rx volume × ~10 KB each.

Portal data usually lives inside the EHR database, so it's often already counted there, ask your EHR analyst for message counts if separate.

No access? ~1-5 MB per active portal user.

Ask the dictation vendor (Dragon, DAX, Augmedix…) for total stored audio hours and retention; self-hosted: check the audio file share's folder Properties.

No access? ~30 MB per hour of typical compressed audio (ranges 5-600 MB/hr by format).

Ask the PACS administrator for the archive size on the admin console's storage page, every major PACS has one; it's measured in TB.

No access? Studies per year × years × modality mix (X-ray ~25 MB, ultrasound ~75 MB, MRI ~200 MB, CT ~300 MB per study).

Reports are small text, ask the RIS admin or vendor for the report count or database size.

No access? Studies × ~50 KB per report.

Ask the digital pathology admin (Aperio, Philips…) for the image repository size on the management console, or IT for the imaging volume size.

No access? Slides scanned per year × years × ~1 GB per slide (each whole-slide image runs 0.5-1.5 GB compressed).

Vendor-hosted: email support for record counts and database size; on-prem: ask IT/DBA.

No access? Annual test volume × ~50 KB per order/result set.

Usually inside your PM/EHR and already counted there; a separate billing system's vendor or DBA can give claim counts in one email.

No access? ~10-50 KB per claim including EDI files and notes.

You don't hold this data, your clearinghouse (Availity, Waystar…) does; email your account rep for annual transaction counts and retention.

No access? ~5-20 KB per EDI transaction.

These are documents, not a system, right-click the contracts folder → Properties, or count contracts.

No access? Number of payers × ~3 MB per contract PDF.

If outsourced, the vendor holds it, email the account manager for record counts and export scope; if it's a PM module, it's already counted.

No access? ~10-50 KB per encounter.

Ask the lab or bioinformatics lead for the size of the sequencing storage volume; Illumina BaseSpace shows storage per project in its dashboard.

No access? A whole genome ≈ 100 GB raw FASTQ (up to ~300 GB if aligned files are kept too); exomes ~5-10 GB; say which file types you keep.

Usually sponsor/vendor-hosted (Medidata, Veeva); REDCap admins can read project record counts directly, otherwise email the CRO or sponsor.

No access? ~1-10 MB per enrolled subject in structured data.

The registry hosts it, ask them for your submission counts; size any local extract files via folder Properties.

No access? ~1-10 KB per submitted record.

Vendor-hosted (Dexcom, RPM platforms) with no self-serve meter, email the vendor for per-patient volume and retention.

No access? ~1-10 MB per patient-month for vitals streams; continuous ECG can be 100 MB+ per patient-month.

See your payroll provider's report path (payroll journal / pay history lists every run); headcount and years on the system are the numbers we need.

No access? Employees × pay periods × years; documents add ~10-50 MB per employee.

The GitHub website doesn't show plain repo sizes, org billing (Settings → Billing → Usage) only covers Actions/Packages/LFS. Easiest real answer: repo count, main languages, and the age of the oldest repo; any developer can pull exact sizes via the API in a minute.

No access? Repos × years of history; note any monorepo or binary-heavy repos.

Group → Settings → Usage quotas → Storage tab, total namespace storage with a per-project breakdown (Owner role required).

No access? Repos × years of history.

Workspace Settings → Plan details shows total workspace storage vs. plan limit; each repo's size is in Repository settings → Repository details.

No access? Repos × years of history.

Project settings → Repositories lists each repo with its size; Organization settings → Storage shows Artifacts consumption.

No access? Repos × years; work-item counts via a simple query.

Whoever runs the server checks the repository folder size on disk (one `du -sh` command).

No access? Repo count × median repo size; bare repos ≈ working-tree size.

Right-click the design folder → Properties; for a PDM vault (e.g. SolidWorks PDM), the admin checks the vault archive folder on the server, it includes every stored version.

No access? Products designed × years; CAD assemblies run 0.1-1 GB per product.

Storage lives at admin.atlassian.com → your site → Storage (shows Jira vs. Confluence attachments); issue count: run an unfiltered issue search, the count shows at the top.

No access? Issues × ~50 KB; attachments dominate storage.

No storage or count meter, open any view with filters cleared; the header shows the issue count per team.

No access? Issues are tiny; attachment use is what matters, usually negligible.

No storage view and search caps at “99+”, use a project dashboard/chart for task counts per project.

No access? Members × ~300 tasks per member per year.

Notion exposes no storage number on any plan, tell us team size and years of use; a workspace export's zip size is the only true measure.

No access? Members × years; content is mostly text plus embedded files.

admin.atlassian.com → your site → Storage, the Confluence line item (attachments/media).

No access? Page count from a `type=page` search; attachment-heavy spaces dominate.

No storage meter, count files per project in the workspace sidebar (Org/Enterprise admins get a resources view).

No access? Files × ~20 MB each; note years of files.

The org-level Stats page → Usage Stats tab shows accepted events and attachments for the last 90 days.

No access? Monthly event volume × 90-day retention, note most data expires unless exported.

Bottom-left account menu → Plan & Usage → Usage tab, usage by product including logs GB ingested/indexed.

No access? Logs GB per day × retention window.

Analytics → Insights shows incident counts by service, team, and date range.

No access? Incidents per month × months of tenure; this is small text data.

GitHub Actions: artifact sizes show on each workflow run's Summary page; retention is 90 days by default (Settings → Actions → General). CircleCI: Plan → Plan Usage shows storage. Jenkins: the admin checks the jobs folder size on the controller.

No access? Runs per day × average artifact size × retention days, note most CI data expires unless exported.

Any developer gets this in one line (`pg_database_size` / an information_schema query); on managed hosting (AWS RDS), the console's instance page shows allocated and free storage.

No access? Allocated minus free storage from the hosting console.

MongoDB Atlas: the Clusters view shows a per-cluster disk usage tile; deeper numbers under the cluster's Metrics tab.

No access? Provisioned disk × typical utilization, or one `db.stats()` command.

Snowsight → Admin → Cost Management → Consumption with Usage Type set to Storage, account-level storage including history; per-database sizes under Catalog → Database Explorer.

No access? Whoever pays the bill knows, storage is an invoice line item.

The data actually lives in your cloud storage bucket (S3/Azure), check the bucket's size in the cloud console; Databricks itself has no GB meter.

No access? The cloud bucket size is the real number; ask whoever manages the cloud account.

Zoom admin: Account Management → Recording Management, storage used at the top. Gong has no storage meter, admins can run the Call Status report for total recorded calls.

No access? Recorded calls × average duration × ~0.5 GB per hour.